Privacy Policy

We respect the privacy of visitors to our website and ensure that any personal information provided is treated with strict confidentiality and in compliance with Dutch and European privacy laws, including the General Data Protection Regulation (GDPR). This policy outlines how we collect, use, and protect your data.

Cookies

We use cookies to enhance the functionality and performance of our website. These cookies do not contain personal data and are used to save your preferences or provide a smoother browsing experience. If you do not desire non-essential cookies, you can configure your browser to block or delete cookies if preferred, though this may affect certain site features.

For more details, see our Cookie Policy.

Who is responsible for collecting your data?

Service provider 1

Name of the Service Provider: Daniela Perenyi
Tax ID: NL005194297B65
Chamber of Commerce Registration Number: 96186895
Service Provider's contact (email): danielap.psych@gmail.com
Contract Language: English

Service provider 2

Name of the Service Provider: Andrea Huertas
Tax ID: NL005169258B85
Chamber of Commerce Registration Number:95692444
Service Provider's contact (email): andreahuertas.psicologa@gmail.com
Contract Language: English

Service provider 3

Name of the Service Provider: LF Health
Tax ID: (insert your tax ID)
Chamber of Commerce Registration Number: (insert KvK number if registered)
Service Provider's contact (email): lenafeichtingerpsychology@gmail.com
Contract Language: English

Service provider 4

Name of the Service Provider: Fotini Tsitsimpikou
Tax ID: (insert your tax ID)
Chamber of Commerce Registration Number: 96122463
Service Provider's contact (email): fotinitsitsimpikou.psych@gmail.com
Contract Language: English

Service provider 5

Name of the Service Provider: Szofi Németh
Tax ID: NL004984492B11
Chamber of Commerce Registration Number: 95635025
Service Provider's contact (email): szofi@the-mindspace.com
Contract Language: English

Service provider 6

Name of the Service Provider: Erin Ambler
Tax ID: (insert your tax ID)
Chamber of Commerce Registration Number: (insert KvK number if registered)
Service Provider's contact (email): [insert email address]
Contract Language: English

The freelancers offering services through the platform are responsible for the data they collect in connection with their services. The platform itself acts solely as an intermediary between freelancers and users.

How do we treat personal data

What Data Do We Collect?

We collect personal data only when you voluntarily provide it, such as:

Your name
Your email address
Phone number
Reason of contact

Additionally, we collect technical information automatically, including:

The date and time of your visit
Browser type and language
Your IP address

This technical data is used for analytics and improving the website's performance.

How do we collect information?

We collect personal data through the following methods:

Direct Input: When you fill out a contact form, schedule a session, or make an inquiry.
Transactions: When you make a payment or provide necessary billing details.
Cookies & Tracking Technologies: We use cookies and third-party analytics tools to track user behavior for improving our website’s functionality. Users can manage cookie preferences at any time. You can manage preferences through our cookie policy
Automated Logs: Our system automatically records IP addresses, browser details, and visit timestamps for security and analytics.

Your personal information is only used for the specific purposes outlined bellow

Purpose of Data Collection

We collect and process your data to:

Respond to inquiries and provide requested information (e.g., to schedule an initial informational session).
Improve website functionality and user experience.
To comply with any applicable laws and regulations
Facilitate connections between users and freelancers for lifestyle coaching services

We may collect additional personal data, such as payment details for transactions and any information voluntarily provided in coaching sessions (e.g., lifestyle habits). However, we do not process special category data (e.g., health records).

Legal Basis for Data Processing

Your personal data is processed under:

Consent (Article 6(1)(a) GDPR): When you submit a contact form or agree to marketing.
Contractual Necessity (Article 6(1)(b) GDPR): For processing payments, issuing invoices, and fulfilling service agreements.
Legal Obligation (Article 6(1)(c) GDPR): To comply with Dutch tax laws and record-keeping requirements.
Legitimate Interest (Article 6(1)(f) GDPR): To ensure website security and optimize service performance.

Sharing Your Data

Your data may be shared with:

Service providers: to enable them to provide the services requested
Service providers: external platforms necessary for providing our services and facilitate communication, or analytics. (e.g., scheduling a call via an external platform).
Legal authorities: when required by law or necessary to comply with regulatory obligations.

When sharing is necessary, we ensure that your data is handled securely and confidentially.

Data Retention

We retain your data only for as long as necessary to fulfill the purposes for which it was collected:

Contact form data is retained for 12 months unless extended communication is required.
Client invoices, contracts, and financial records are retained for 7 years, in compliance with Dutch tax regulations (Belastingdienst requirements).
Technical analytics data is anonymized whenever possible and stored for up to 2 years for improving website performance.
For contractual purposes, data is retained to comply with legal or administrative obligations

Your Rights

As per the GDPR, you have the following rights regarding your personal data:

Right of Access: Request a copy of your personal data.
Right to Rectification: Correct inaccurate or incomplete data.
Right to Erasure: Request the deletion of your data, subject to legal obligations.
Right to Restrict Processing: Limit how your data is used in specific scenarios.
Right to Data Portability: Receive your data in a structured, commonly used format.
Right to Object: Object to the processing of your data for certain purposes.
Right to Withdraw Consent: Withdraw your consent at any time without affecting the legality of prior processing.

To exercise these rights, please contact us at settledmindscoaching@gmail.com or at the Service Provider contact listed above.

Security of Your Data

We implement robust technical and organizational measures to ensure your personal data is secure and protected from unauthorized access, loss, or misuse. Our practices are regularly reviewed to align with the latest legal and technical standards.

The services are advertised and provided by freelancers through the Wix.com platform. Wix.com stores your data on secure servers behind a firewall, utilizing its data storage, databases, and general applications.

Supervisory Authority Contact

If you have concerns about your data, you can file a complaint with the Autoriteit Persoonsgegevens (AP) via autoriteitpersoonsgegevens.nl.

Autoriteit Persoonsgegevens (Dutch Data Protection Authority)
Website: autoriteitpersoonsgegevens.nl
Phone: +31 70 888 8500
Address: Prins Clauslaan 60, 2595 AJ, The Hague, Netherlands

Changes to This Privacy Policy

This policy may be updated to reflect changes in services, legal requirements, or operational practices. Updates will be posted on this page, with the "last updated" date revised accordingly.

Contact Information

If you have questions or concerns about this policy or your personal data, please contact us at any of the e-mails listed above or at:

Email: settledmindscoaching@gmail.com

Best regards,

Lena, Dana, Fotini, Szofi, Erin and Andrea

Last updated: 07.02.2025